Controlling Shared Content in Microsoft 365: The Risks of Oversharing

Microsoft 365 has revolutionized the way organizations collaborate and share information. With its seamless sharing features, millions of users worldwide rely on platforms like Microsoft Teams for efficient communication. However, the convenience of sharing can lead to a significant security risk if left unmanaged.

The Dangers of Unchecked Sharing

One of the main challenges organizations face is the lack of oversight on what their users are sharing. This oversight gap can result in oversharing, where sensitive data is exposed to more people than necessary or for longer than required. This poses a significant security threat, as it increases the risk of data theft, leaks, or breaches.

Common scenarios of oversharing in Microsoft 365 include:

• Granting indefinite access to freelancers after a project ends
• Keeping outdated files shared with previous agencies
• Unintentionally sharing sensitive documents in Teams channels
• Allowing unauthorized users to access shared folders in SharePoint
• Sharing links in emails without considering access control

Addressing the Issue with Access Reviews

To tackle the problem of oversharing, organizations need to implement access reviews for shared content in Microsoft 365. By conducting regular reviews, users can identify and revoke outdated access, reducing the risk of unauthorized sharing.

Tenfold offers a comprehensive Identity Governance solution that enables organizations to gain full visibility into shared content across Microsoft 365. With features like role-based access, centralized content overview, and streamlined review execution, tenfold empowers users to manage shared content effectively.

The Importance of Access Governance

Microsoft 365’s native tools lack visibility and control over shared content, leaving organizations vulnerable to security risks. Third-party tools like tenfold fill this gap by providing in-depth governance for cloud privilege and shared content, ensuring that organizations can monitor and manage access effectively.

By implementing access reviews and governance features, organizations can prevent oversharing, protect sensitive data, and maximize the benefits of Microsoft 365’s collaboration tools without compromising security.

Take Control of Your Shared Content with tenfold

With tenfold’s access reviews for shared content, organizations can mitigate the risks of oversharing and ensure secure collaboration within Microsoft 365. By conducting regular reviews and enforcing review outcomes, organizations can close the security gap created by unmanaged cloud access.

Book a personal demo with tenfold today to see how access reviews can help you regain control of shared content in Microsoft 365.

Sponsored and written by Tenfold Software.