Unleashing the Power of AI: Lessons in Vision and Workflow from Palona’s Vertical Launch

Building an enterprise AI company on a “foundation of shifting sand” is the central challenge for founders today, according to the leadership at Palona AI.

Today, the Palo Alto-based startup—led by former Google and Meta engineering veterans—is making a decisive vertical push into the restaurant and hospitality space with today’s launch of Palona Vision and Palona Workflow.

The new offerings transform the company’s multimodal agent suite into a real-time operating system for restaurant operations — spanning cameras, calls, conversations, and coordinated task execution.

The news marks a strategic pivot from the company’s debut in early 2025, when it first emerged with $10 million in seed funding to build emotionally intelligent sales agents for broad direct-to-consumer enterprises.

Now, by narrowing its focus to a “multimodal native” approach for restaurants, Palona is providing a blueprint for AI builders on how to move beyond “thin wrappers” to build deep systems that solve high-stakes physical world problems.

“You’re building a company on top of a foundation that is sand—not quicksand, but shifting sand,” said co-founder and CTO Tim Howes, referring to the instability of today’s LLM ecosystem. “So we built an orchestration layer that lets us swap models on performance, fluency, and cost.”

VentureBeat spoke with Howes and co-founder and CEO Maria Zhang in person recently at — where else? — a restaurant in NYC about the technical challenges and hard lessons learned from their launch, growth, and pivot.

The New Offering: Vision and Workflow as a ‘Digital GM’

For the end user—the restaurant owner or operator—Palona’s latest release is designed to function as an automated “best operations manager” that never sleeps.

Palona Vision uses in-store security cameras to analyze operational signals — such as queue lengths, table turnover, prep bottlenecks, and cleanliness — without requiring any new hardware.

It monitors front-of-house metrics like queue lengths, table turns, and cleanliness, while simultaneously identifying back-of-house issues like prep slowdowns or station setup errors.

Palona Workflow complements this by automating multi-step operational processes. This includes managing catering orders, opening and closing checklists, and food prep fulfillment. By correlating video signals from Vision with Point-of-Sale (POS) data and staffing levels, Workflow ensures consistent execution across multiple locations.

“Palona Vision is like giving every location a digital GM,” said Shaz Khan, founder of Tono Pizzeria + Cheesesteaks, in a press release provided to VentureBeat. “It flags issues before they escalate and saves me hours every week.”

Going Vertical: Lessons in Domain Expertise

Palona’s journey began with a star-studded roster. CEO Zhang previously served as VP of Engineering at Google and CTO of Tinder, while Co-founder Howes is the co-inventor of LDAP and a former Netscape CTO.

Despite this pedigree, the team’s first year was a lesson in the necessity of focus.

Initially, Palona served fashion and electronics brands, creating “wizard” and “surfer dude” personalities to handle sales. However, the team quickly realized that the restaurant industry presented a unique, trillion-dollar opportunity that was “surprisingly recession-proof” but “gobsmacked” by operational inefficiency.

“Advice to startup founders: don’t go multi-industry,” Zhang warned.

By verticalizing, Palona moved from being a “thin” chat layer to building a “multi-sensory information pipeline” that processes vision, voice, and text in tandem.

That clarity of focus opened access to proprietary training data (like prep playbooks and call transcripts) while avoiding generic data scraping.

1. Building on ‘Shifting Sand’

To accommodate the reality of enterprise AI deployments in 2025 — with new, improved models coming out on a nearly weekly basis — Palona developed a patent-pending orchestration layer.

Rather than being “bundled” with a single provider like OpenAI or Google, Palona’s architecture allows them to swap models on a dime based on performance and cost.

They use a mix of proprietary and open-source models, including Gemini for computer vision benchmarks and specific language models for Spanish or Chinese fluency.

For builders, the message is clear: Never let your product’s core value be a single-vendor dependency.

2. From Words to ‘World Models’

The launch of Palona Vision represents a shift from understanding words to understanding the physical reality of a kitchen.

While many developers struggle to stitch separate APIs together, Palona’s new vision model transforms existing in-store cameras into operational assistants.

The system identifies “cause and effect” in real-time—recognizing if a pizza is undercooked by its “pale beige” color or alerting a manager if a display case is empty.

“In words, physics don’t matter,” Zhang explained. “But in reality, I drop the phone, it always goes down… we want to really figure out what’s going on in this world of restaurants”.

3. The ‘Muffin’ Solution: Custom Memory Architecture

One of the most significant technical hurdles Palona faced was memory management. In a restaurant context, memory is the difference between a frustrating interaction and a “magical” one where the agent remembers a diner’s “usual” order.

The team initially utilized an unspecified open-source tool, but found it produced errors 30% of the time. “I think advisory developers always turn off memory [on consumer AI products], because that will guarantee to mess everything up,” Zhang cautioned.

To solve this, Palona built Muffin, a proprietary memory management system named as a nod to web “cookies”. Unlike standard vector-based approaches that struggle with structured data, Muffin is architected to handle four distinct layers:

• Structured Data: Stable facts like delivery addresses or allergy information.

• Slow-changing Dimensions: Loyalty preferences and favorite items.

• Transient and Seasonal Memories: Adapting to shifts like preferring cold drinks in July versus hot cocoa in winter.

• Regional Context: Defaults like time zones or language preferences.

The lesson for builders: If the best available tool isn’t good enough for your specific vertical, you must be willing to build your own.

4. Reliability through ‘GRACE’

In a kitchen, an AI error isn’t just a typo; it’s a wasted order or a safety risk.

In a recent incident at Stefanina’s Pizzeria in Missouri, an AI system mistakenly generated fake deals during a busy dinner rush, shedding light on the importance of maintaining brand trust through proper safeguards.

To avoid such chaotic situations, Palona’s engineers adhere to their internal GRACE framework, which includes the following key components:

– Guardrails: Implementing strict limits on the AI agent’s behavior to prevent unauthorized promotions.
– Red Teaming: Proactively testing the AI system to identify and address potential triggers for hallucinations.
– App Sec: Securing APIs and third-party integrations with advanced encryption methods like TLS, tokenization, and attack prevention systems.
– Compliance: Ensuring that all responses are based on verified and vetted menu data to uphold accuracy.
– Escalation: Directing complex interactions to a human manager before any misinformation is conveyed to customers.

To guarantee reliability, Palona conducts extensive simulations, such as testing a million different ways to order pizza using AI to assess accuracy and eliminate hallucinations.

In a strategic move, Palona has introduced Vision and Workflow, aiming to revolutionize enterprise AI by focusing on specialized “operating systems” tailored to specific domains. Unlike general-purpose AI agents, Palona’s system is designed to manage restaurant workflows, from remembering customer preferences to monitoring operations and ensuring adherence to internal processes and standards.

According to Zhang, the ultimate goal is to empower human operators to excel in their craft by providing guidance and support: “If you’ve perfected your delicious food, we’ll guide you on the rest.”

In conclusion, Palona’s innovative approach underscores the potential of specialized AI systems to enhance operational efficiency and customer satisfaction in the restaurant industry. By prioritizing accuracy, security, and proactive monitoring, Palona sets a new standard for AI-driven workflows, paving the way for future advancements in the field.